This will be a hybrid role based out the Banfield Pet Hospital headquarters in Vancouver, WA. Remote applicants who meet the position requirements will also be considered.

Salary Range: $69,073 - $94,975 (DOE)

Summary and Qualifications:

Responsible for managing the document flow throughout the entire lifecycle of the lease. This position is responsible for abstracting leases and maintaining databases to ensure adherence to critical dates throughout the lifecycle of the hospital. This position will manage information and document flow between multiple stakeholders, including real estate, legal, construction, facilities, commercial and lease accounting.

Essential Responsibilities and Tasks:

• Live and exemplify the Five Principles of Mars, Inc. within self and team.

• Manage information and document flow from final letter of intent (LOI) through the closure of the facility.

• Review new leases and lease amendments – prepare accurate and detailed lease abstract including all critical dates and financial requirements. Accurately enter completed abstract information into lease management database.

• Manage review of monthly rental statements on assigned locations and work with lease accounting to make adjustments as needed to adhere to lease administration guidelines.

• Review annual reconciliations, perform desktop audit and verify before payment.

• Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms. Work with landlords to resolve discrepancies.

• Manage entire contract agreement cycle including coordination of documentation and process workflows.

• Monitor and act on key action dates (construction, renewals, terminations, etc.).

• Maintain and appropriately update lease data on new, relocated and renewed facilities.

• Work closely with Lease Accounting and Accounts Payable to ensure accurate Rent and Additional Rent payment processes in accordance with company guidelines.

• Process paperwork and coordinate new vendor (landlord) set-up as needed. Process landlord address changes/vendor changes. Maintain a central repository for all pertinent property related documentation.

• Review and prepare Estoppels, Subordinations for review with Commercial Lease Negotiator and signature of Senior Management.

• Maintain and manage appropriate communication with all landlord representatives, internal customers, including facilities and hospital associates.

• Other job duties as assigned.

Special Working Conditions:

• Ability to work at a computer for long periods of time.

• Project timelines and work volume/deadlines may often require more than 40 hours per week to complete essential duties of this job.

• Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.

• Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.

• Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.

• Requires good hand-eye coordination, arm-hand-finger dexterity with the ability to grasp, and visual acuity to use a keyboard and operate necessary equipment.

• The noise level in the work environment is normally moderate.

• Environment where pets are present.

Experience, Education and/or Training:

• Bachelor’s degree in Business Administration or Real Estate is preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

• Five years of real estate and multi-unit portfolio (retailer or landlord) experience are required.

• Experience with full life-cycle lease accounting software (ex. Lucernex, Accruent, etc.) is preferred.

• The ability to effectively produce quality & consistent work under tight deadlines and stressful situations is preferred.

• Lease administration/property management background is preferred.

What We Offer – The Good Stuff:

• Competitive salary with paid time off & holidays so you can spend time with the people you love

• Medical, dental, and vision insurance for you and your loved ones

• Fertility and family-building assistance

• Paid Parental leave

• Practice Paid Basic Life Insurance

• Practice Paid Short- and Long-Term Disability

• Competitive referral program – join our team, bring your friends, and get paid*

• Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match

• Commuter Benefits

• Legal Plan

• Health Savings Account & Flexible Spending Account

• Mental health support and resources

• Paid Volunteering

• Optimum Wellness Plans® for up to three pets

• Continuing Education allowance & MED hours for eligible positions

• Student Debt Relief (for full-time DVMs)

• A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more

Even More Good Stuff:

• Opportunities for growth and leadership roles at Banfield, Mars, and other divisions of Mars

• Health and well-being benefits to support quality of life

• Associate-led equity, inclusion, and diversity groups (we have 7 of them!)

• Awesome opportunities to volunteer through Mars Volunteer Program, like volunteering at coral reef cleanups or on research vessels!

*Terms and conditions apply

**Benefits eligibility is based on employment status

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.

Banfield Pet Hospital® strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. Banfield Pet Hospital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, status as a protected veteran, or status as a qualified individual with disability. Banfield Pet Hospital complies with all applicable federal, state and local laws governing nondiscrimination in employment in every Banfield location.