Executive Secretary

Department Transportation

Type of Position Full time

Search Location(s) Queens, NY

Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=CPOFNYS&cws=37&rid=5948)

Job Brief

Oversee all aspects of vehicle documentations, including all internal reporting, E-Z pass/On-Street accounts, all Motor Vehicle transactions, and insurance documentation.

Shift Worked:

7:00AM-3:00PM

Weekly Hours:

37.5

FLSA Status:

Non Exempt

Pay range:

$25.00-25.00

POSITION SUMMARY:

Oversee all aspects of vehicle documentations, including all internal reporting, E-Z pass/On-Street accounts, all Motor Vehicle transactions, and insurance documentation.

POSITION DUTIES:

• Maintain, compile, compose, coordinate and distribute various confidential and non-confidential transportation information lists, reports and rosters pertaining to eligible drivers and vehicles

• Assisting with ordering E-Z Pass Tags, and reporting monthly billing to proper departments

• Responsible for the organization of the vehicle information files. Maintain original or copies of documentation pertaining to licensing, titling, DOT inspection schedules, NYS Emissions Inspections and registration renewals.

• Establish and supervise the filing of trip logs; mechanics repair files, vendor files. Track trip logs for DOT inspections, creating and maintaining vehicle mileage usage reports, quarterly mileage usage, and submitting to finance team as requested.

• Manages all documentation for Department of Motor Vehicle (D.M.V.) transactions; interact with D.M.V. in preparing paperwork for new, transferred, lost, destroyed, duplicate, or replacement items. Prepares documentation for newly purchased vehicles, transferred vehicles, and vehicles sold by CPA/CPT; coordinate all activity with insurance company; when necessary, personally process transactions to obtain results.

• Oversee documentation for Insurance- acquiring new ID cards as needed

• Oversees process for annual submission of On-Street Parking applications and highway permits for all applicable vehicles.

• Perform all other duties as assigned

REQUIREMENTS:

2 years experience in a transportation environment with NYS DMV knowledge

Basic proficiency with a P.C. and Demonstrated communication skills

NYS Driver’s License

High School Diploma Required

Available for up to 1-2 weekend days per month on duty