Description

Respected law firm is seeking a Legal Secretary to join their team in Palo Alto, California. In this role, you will provide secretarial and administrative assistance to attorneys in a highly collaborative team environment. The role involves drafting legal documents, managing schedules, and handling client communication among other responsibilities.

Responsibilities:

• Draft pleadings, motions, discovery, memoranda, correspondence, and other documents with precision and accuracy.

• File court documents in both electronic and document form, ensuring compliance with all local rules or judge specific requirements.

• Utilize MS Office (Word, Excel, PowerPoint, and Outlook), e-Filing, and database software proficiently.

• Maintain clear and effective communication, both written and verbal, demonstrating a strong understanding of correct grammar, spelling, and punctuation.

• Exhibit acute attention to detail in all tasks.

• Manage client deadlines and calendar schedule proactively.

• Coordinate and schedule meetings and depositions.

• Handle audit requests professionally and accurately.

• Anticipate the needs of attorneys to promote efficiency, such as drafting correspondence and preparing shell pleadings and discovery documents in advance.

• Demonstrate good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys.

• Handle multiple assignments and/or deadlines while maintaining a professional demeanor.

• Prepare expense reports with attention to detail and adherence to specific clients’ billing procedures.

• Run conflict checks and open new matters, demonstrating knowledge of the litigation process.

• Communicate effectively with clients and vendors, maintaining a high level of awareness of confidential information.

Requirements • Proficiency in managing billing functions in a legal environment

• Demonstrated ability in calendar management, scheduling meetings and appointments effectively

• Experience with e-Filing in legal settings

• Prior experience in civil litigation is a must

• Ability to draft pleadings with high accuracy and attention to detail

• Excellent written and verbal communication skills

• Strong organizational and time management abilities

• Able to maintain confidentiality and handle sensitive information professionally

• Proficient in using legal software and Microsoft Office Suite

• Able to work independently and as part of a team

• Familiarity with legal terminology and procedures

• Attention to detail and high level of accuracy in work

• Ability to meet deadlines and work under pressure.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .