Position Purpose {#position-purpose trebuchet="" ms""=""}

Position is responsible for assisting the Center Manager in carrying out personnel and office administration functions.

Distinguishing Characteristics

Inspire Development Centers provides Early Childhood Education (ECE) and social services to more than 4000 children, in center based and home based setting, at more than 25 Child Development Centers (CDC) throughout the State of Washington.  Inspire provides services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to: Regional Head Start (RHS), Migrant Seasonal Head Start (MSHS), Early Childhood Education and Assistance Program (ECEAP) and Early Head Start (EHS).  The agency is required to meet an annual quota of non-federal share (in-kind) funds.  A large majority of children's first language is Spanish.

Supervisory and Other Relationships

Position reports to the Center Manager.  Although supervision is not a regular part of the job, incumbent may assist in providing training and technical assistance to employees and works closely with department staff and personnel.

Examples of Essential Duties and Accountabilities

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties.  Other essential duties may be assigned consistent with the general scope of the position.

Personnel Administration: Tasks include processing employee paperwork, workplace injury paperwork, maintaining employee data required by state licensor, maintaining employee roster to ensure licenses, certifications, etc. are current.  Assist Center Manager with employee time sheet adjustments and payroll preparation.  Coordinate applicant process; organizing and scanning applications/resumes and scheduling interviews. Utilizing Taleo as needed. Assist Center Manager with performance appraisal process; ensuring timelines are met. 

Office Administration: Tasks include completing, processing and organizing Purchase Orders (PO) and Accounts Payable Vouchers (APV) and reconciling expenditure, and maintaining and reconciling petty cash.  Responsible for collecting and organizing the component area monthly reports, Child Enrollment Form (CEF's) Program Activity Forms (PAF's) and submitting to the Center Manager for review and submission.  Maintains resource manuals, ensuring the information is current. Daily offsite mail pick-up and d