Job Description

NOTE: This position is open only to the current City of New York employees serving in a permanent Civil Service title of Administrative Accountant, or any other permanent administrative title eligible for title change to the Administrative Accountant title as per the Personnel Rules and Regulations of the City of New York, Rule 6.1.9. Candidates who are currently reachable to the Civil Service list for the Administrative Accountant title are also eligible to apply.

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

https://comptroller.nyc.gov/

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Reporting to the Deputy Comptroller for Administration, the core responsibilities of the Director of Accounts Payable and Sub-Imprest Funds include ensuring timely and accurate processing of invoices for payments pursuant to the terms of capital and expense contracts, intra-City agreements and per diem payment arrangements, implementing and improving policies and procedures, maintaining the sub-imprest (miscellaneous) funds and collaborating with other teams to optimize financial processes. These responsibilities will also include reporting and compliance activities related to accounts payable.

• Oversee and direct staff activity to ensure accuracy of payment details in adherence to Comptroller Directives, City policies, and contract terms and conditions.

• Monitor the timeliness of invoice payments against prompt payment rules and in adherence to Comptroller Directives, City policies, and contract terms and conditions; and assign to, direct staff in the completion of these tasks.

• Perform monthly and year-end accounting closing procedures in accordance with NYC Directives; and assign to, direct staff in the completion of these tasks.

• Review and apply the appropriate FMS approvals (L3/5) to payment vouchers as needed; and assign to, direct staff in the completion of these tasks.

• Communicate, coordinate, and resolve payment issues with vendors and other stakeholders; and assign to, direct staff in the completion of these tasks.

• Prepare journal vouchers and other technical accounting documents as needed in FMS; and assign to, direct staff in the completion of these tasks.

• Conduct NYC Directive 6 compliance review for long-distance travel and agency miscellaneous expenditures; and assign to, direct staff in the completion of these tasks.

• Manage the transactions related to sub-imprest funds to ensure compliance with NYC Directive 6 and maintain records of sub-imprest funds transactions; and assign to, direct staff in the completion of these tasks.

• Utilize data analytics tools to assess the performance of accounts payable workflows and to identify trends, patterns, and areas for improvement in the processing of payments; and assign to, direct staff in the completion of these tasks.

• Utilize data and dashboards to communicate performance metrics to team; and assign to, direct staff in the completion of these tasks.

QUALIFICATIONS: This position is open only to the current City of New York employees serving in a permanent Civil Service title of Administrative Accountant, or any other permanent administrative title eligible for title change to the Administrative Accountant title as per the Personnel Rules and Regulations of the City of New York, Rule 6.1.9, or must be currently reachable to the Civil Service list for the Administrative Accountant title.

We appreciate every applicant’s interest; however, only those under consideration will be contacted. Vacancy notices listed as “Until Filled” will be posted for at least five work days.

Qualifications

1. A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing, and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or

2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.