Are you organized, detail-oriented, and ready to take on the world of marketing? No Joke Marketing is looking for an Executive Assistant with stellar project management skills to support our CEO, a digital marketing magnate known for innovative strategies and a visionary approach.

POSITION’S GOAL

The person in this role is responsible for overseeing the CEO's schedule and communication channels, effectively prioritizing and managing emails and phone calls, as well as arranging important meetings and business events. Their exceptional organizational skills and attention to detail enable them to keep the CEO informed, prepared, and on track, ensuring smooth operations and optimal productivity.

KEY FUNCTIONS AND RESPONSIBILITIES

DAILY:

• Serve as the point of contact among CEO and executives, employees, clients and other external partners.

• Review, prioritize and inform the CEO of scheduled tasks.

• Manage email inbox, prioritizing high-relevance messages and filtering out spam and irrelevant messages.

• Facilitate efficient and accurate flow of information to and from the CEO as needed.

• Attend CEO morning meetings and take detailed notes on key points.

• Review and manage CEO calendar, identifying possible conflicts and making adjustments as needed.

• Prepare and format internal and external communications for the CEO, including memos, emails, presentations, and reports.

• Compose confidential correspondence with discretion and attention to detail

• Maintain confidentiality of sensitive information and ensure security of important documents and data.

• During CEO's identified meetings, take notes and follow up on any questions or needs that arise, either by providing requested information or by coordinating with the relevant department to provide an accurate response.  

• Ensure timely completion of tasks assigned by the CEO and prevent overdue items.

• Verify the flow of information in a timely and accurate manner.

• Coordinate travel and accommodations, including booking flights, hotels, and rental cars.

• Coordinate personal appointments requested by the CEO.

• Attend all company meetings on time.

• Be a team player and be willing to sacrifice for the good of your teammates and the company. 

• Maintain a positive attitude and focus on solutions and not problems. 

• Acknowledge mistakes in the “Growth Book” and help the team to avoid those mistakes in the future. Hiding or trying to cover up mistakes is way worse than owning up to your mistakes.

• Provide constructive criticism with potential solutions to challenges you see within your job and the company.

• Maintain a clean and professional workspace.

• Build daily successful habits and routines to help yourself and your team.  

• Drafting and reviewing important documents such as memos and proposals

  MONTHLY:

• Ensure proper logistics for any scheduled event.

• Conducting research and gathering information for specific projects.

• Focus efforts on executing monthly plans determined by upper management.

   

  QUARTERLY:

   

• Capture the sales goals determined by leadership for the corresponding quarter with due diligence.

• Coordinate the logistics related to the agenda and calendar on Teams to carry out the projected webinar sessions.

   

  SEMESTRIAL:

   

• Receive performance evaluations.

• Coordinate the logistics related to the agenda and calendar on Teams to carry out Semestrial Session.

  NOTE: This list does not encompass all your tasks and is a guideline for best practices and minimum standards for your position. This may be updated at a future time.

   

  BIGGEST CHALLENGES FOR THIS POSITION

• Managing multiple tasks and priorities

• Effective communication

• Maintaining confidentiality

• Adapting to change

• Handling difficult situations

• Dealing with challenging personalities

• Staying organized

• Handling complex projects 

   

  STRATEGIC INTERNAL RELATIONS.

  Person

  Object of interaction

  Frequency

  CEO

  To provide seamless support and diligent follow-up on the CEO's tasks, enabling the CEO to concentrate on strategic operations with confidence that all tasks are being managed with meticulous attention to detail and punctuality .

  Daily

  Operations Manager

  Ensure timely delivery of all assigned tasks as per the deadlines set by the CEO for operations, including the preparation of memos and communication releases.

  Weekly

  Leadership

  Meet the CEO's established deadlines for operational tasks and provide necessary memos or updates in a timely manner .

  As needed

  Head of HR

  Feedback, evaluations.

  Per semester

  STRATEGIC EXTERNAL RELATIONS.

  Company

  Object of interaction

  Frequency

  Clients 

  Prepare and send archived information regarding any inquiries related to the products and services offered.

  As needed

  Suppliers

  Efficiently arrange both business and personal meetings to achieve successful outcomes, coordinating with all involved parties and ensuring a seamless process.

  As needed

​​​​​​

SOFT SKILLS

Company’s requirement

·        Organization

·        Teamwork

·        Flexibility and Adaptability

·        Integrity

·        Customer Service

·        Communication

Position’s requirement

·        Judgment

·        Attention to detail

·        Communication skills

·        Adaptability

·        Discretion 

·        Time management

·        Problem-solving skills

HARD SKILLS

HARD SKILLS REQUIRED

LEVEL

Great time management skills 

Advanced 

English

Advanced

Knowledge in tech 

Medium

Outlook

Advanced

Calendar 

Advanced

Teams

Advanced 

ClickUp

Medium

 

GENERAL CHARACTERISTICS:

Location

Fully Remote

 

SALARY RANGE:

 

Country

Amount

Currency

United States

1,500

USD

 

EDUCATION & AREAS OF EXPERTISE:

Formal Education

Not Essential – Bachelor’s Degree in economics field  

Complementary studies

Not Essential –  English certification (TEFL or Cambridge Test) will be highly appreciated. 

Areas and minimum time of experience

Not essential.

● Previous experience working in an office or agency environment.

● Previous HR/Recruiting is helpful.

Languages

English proficiency.

WHY JOIN NO JOKE MARKETING ?

 

Dynamic LeadershipWork directly under a CEO who's a titan in the digital marketing field, with insights and experiences that are as entertaining as they are educational.

Career GrowthExposure to high-level decision-making processes and an opportunity to grow within the company.

Culture & PerksA vibrant remote office culture with regular connects, wellness programs, and a supportive environment. 

BenefitsCompetitive salary and generous vacation policy.

If you are looking for a role that challenges you, enhances your project management skills, and provides a platform to shine beside a leading figure in the digital marketing world, then look no further. Apply today and let’s make marketing magic together!

Please submit your resume and a cover letter detailing your qualifications and why you would be a perfect fit for this role. We can’t wait to meet the next key player in our team!

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