Public Programming Coordinator

Department: Arab American National Museum

Location: Dearborn, MI

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Job Title: Coordinator, Public Programming

Job Status: Full-time

Job Summary: Under limited supervision, the Coordinator of Public Programming uses knowledge of the arts, humanities, as well as administrative skills obtained through experience and/or formal training to manage the logistics surrounding the Arab American National Museum-s (AANM) various public programs . Work in close collaboration with relevant museum staff and seek to extend AANM-s educational and cultural programming in the community to provide an immersive gateway to explore and learn about our communities.

Essential Duties and Responsibilities:

• Liaise event tech needs between artists/speakers and production staff

• Conduct guided walking tours for groups of students and adults

• Conduct and oversee outdoor guided tours in and around the Arab American National Museum-s neighborhood in East Dearborn as part of the AANM-s Neighborhood Tours program. (Yalla! Eat, Spaces of Dearborn, and Dearborn Garden tours)

• Coordinating the complex administrative functions of the Neighborhood Tours project, which include docent staff training, and community outreach

• Vendor/host recruitment, and liaising project promotion, evaluation, and communication between project staff and leadership

• Utilize the techniques of dialogue, inquiry, and storytelling while leading tour groups

• Review current tour content and scripts, and regularly update and revise as needed to enhance tour experience

• Distribute promotional materials to designated locations throughout the various target communities

• Research communities and organizations to help build audiences for programs

• Coordinate and monitor event timelines and ensure deadlines are met

• Coordinate event set-up, tear down and follow-up processes

• Assess event staffing and volunteer needs and recruit/communicate with staff/volunteers as necessary

• Coordinate and oversee volunteers at events

• Work at AANM public programs, including several evenings and weekends

• Issue check requests, invoices, and other fiscal paperwork

• Monitor event budgets, maintain event income, expense records, and ensure compliance with fiscal and grant requirements

• Manage event ticket sales and monetary reconciliation process

• Operates standard office equipment and uses required software applications

• Performs other duties and responsibilities as assigned

  Knowledge, Skills, and Abilities:

Knowledge of:

• Event planning and logistics

• Performing arts

• Arab American culture, arts, and/or Arabic language a plus

Skill in:

• Working with artists and individuals of diverse backgrounds

• Operating standard office equipment and using required software applications for program areas and other applications, including Microsoft Office

Ability to:

• Maintain confidentiality of sensitive information

• Partner with other functional areas to accomplish objectives

• Attend to detail while maintaining a big picture orientation

• Provide a high level of customer service

• Organize and prioritize multiple tasks and meet deadlines

• Communicate effectively, both orally and in writing

• Work independently as well as collaboratively

• Establish and maintain effective working relationships at all levels of the organization as well as with external partners

  Educational/Previous Experience Requirements:

• Minimum Degree Required:

• Bachelor-s degree

• Required Disciplines:

• Public Programming, Humanities, Museum Studies or Education or equivalent education approved by Human Resources

and

• At least two years of experience in event management or any equivalent combination of experience, education, and/or training approved by Human Resources

  Licenses/Certifications:

• Licenses/Certifications Required at Date of Hire:

• None

  Working Conditions:

Hours: Normal business hours, some additional hours may be required

Travel Required: Some travel may be required

Working Environment: Climate controlled office

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