EquipmentShare is Hiring a Purchasing Vendor Administrator

EquipmentShare is searching for a Purchasing Vendor Administrator for our corporate office in Columbia, MO. This is not a remote position.

Primary Responsibilities

This is an administrative role supporting EquipmentShare’s new and current vendor on-boarding and related compliance process.

Responsibilities include facilitating all the steps involved in onboarding a new vendor and supporting/maintaining the current vendor base:

• Processing internal in-take request forms

• Reviewing vendor applications

• Conducting background checks

• Collecting required documents e.g. W9, Certificate of Insurance, banking/payment information, tax exempt certificates

• Ensuring data/document compliance

• Facilitate the vendor annual renewal process

• Coordinate and communicate with internal cross-functional stakeholders (e.g. Risk Management/Insurance, Legal, Accounts Payable, Purchasing, Branch Operations, and others as needed)

• Coordinate and communicate with external stakeholders (e.g. vendors/suppliers, insurance agents, and others others as needed)

• Other administrative duties include:

• Maintain various SOPs

• Maintain a new market checklist and provide vendors with the needed information every time we open a new location.

• Network drive maintenance

• Manage payment remit addresses and payment notifications

• Collection/management/maintenance of 1099 documentations

• Responding to incoming emails and voicemails

• Maintain credit reference sheet

Technical skills required:

• Above-average knowledge of spreadsheets. Knowledge of pivot tables is preferable.

• Ability to type, do data entry and data manipulation with accuracy and ease

• Knowledge of Google Suite and Google Sheets is preferred but not required.

• Knowledge of Front is preferred but not required.

• Be able to be on-site most of the time. This is not a remote position.

Skills & Qualifications:

• Strong oral and written communication skills

• Flexible/adaptive to an ever-changing environment

• Ability to multitask, operate with a sense of urgency, while demonstrating professionalism to all those they interact with

• Must be organized, focused, and completes tasks on-time

• Demonstrate critical thinking skills, the ability to think logically, and look for opportunities to improve processes and procedures.

• Is considered a self-starter, working with little supervision

• Customer service centric, providing excellent customer service support and follow through

About You

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change.

Why We’re a Better Place to Work

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.

• Generous paid time off (PTO) plus company paid holidays.

• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).

• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

• Seasonal and year round wellness challenges.

• Company sponsored events (annual family gatherings, happy hours and more).

• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.

• Opportunities for career and professional development with conferences, events, seminars and continued education.

  EquipmentShare is an EOE M/F/D/V