Description JOB SUMMARY Supports Department Management in the implementation, coordination, control support and administration of project work to ensure projects and maintenance work are completed on time, meeting District expectations and delivering desired results. This includes performing all aspects of planning/scheduling, business systems maintenance, estimating, cost and timeline tracking and/or contract administration. Utilizes business acumen and enthusiasm to build consensus, galvanize and lead and/or participate in project teams. Gathers and documents system requirements, develops system scope, builds consensus and maintains project issues lists. Assists in developing project budgets, resource requirements and project plans. Manages projects within these parameters. Maintains good working relationships with internal departments and external stakeholders. Performs other duties of a similar nature as may be required. ESSENTIAL FUNCTIONS - Develops and maintains department and project schedule details, documentation, timeline and resources, based on input from Department Management. Assists in the creation of the scope of work for projects and creates project plans. Integrates verbal and numerical information to create reports that are understood by a wide variety of audiences and to estimate staffing and resource needs. Assists in resource/project scheduling. - Assists in the management of departmental assets. Develops short- and long- term maintenance plans. Schedules maintenance activities for the department. Coordinates maintenance work with other departments. Makes recommendations for improving the maintenance program. Develops, revises and/or reviews maintenance planning and performance reports. - Manages day-to-day budget tracking, maintenance and project activities, such as issue tracking and risk mitigation, facilitating project team meetings (with various groups) and preparing/delivering status reports, using MS Project Schedule, computerized maintenance management system, or similar software. Meets with appropriate project team members to review progress project forecasts and schedules. Attends progress/project review meetings. - Generates/assembles specifications and Requests for Qualifications (RFQs) to support various projects. Compiles data for preparing estimates during the contract process. Monitors contractor activity and contract cost to support projects. - Provides historical and current data and project timelines to develop forecasts for capital project expenditures. - Establishes and maintains communication with user departments, vendors, contractors, the general public and other businesses in order to facilitate completion of work objectives. Researches and provides spoken and written information to management, staff and team members via telephone, email and face-to-face communications. Responds to and resolves customer inquiries and complaints with customer satisfaction in mind. - Works closely with those responsible for capital program by researching, forecasting, analyzing, extracting, tracking, reviewing and consolidating costs vs. estimates for major projects. Provides data analysis support for capital project expenditures. Transfers/corrects costs as designated to ensure representation of costs for projects are accurate. - Initiates purchases to support each project and the department. Prepares and monitors spending to ensure purchases are according to guidelines and within approved departmental budget allowance. Coordinates receiving and necessary stock items with storeroom. - Provides support for each project team. Prioritizes work based on the needs of the department and the organization. Ensures efficient coordination of resources and activities. - Performs other duties of a similar nature as may be required. MINIMUM JOB REQUIREMENTS EDUCATION - Candidate must possess an associate